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Council chambers

Council meeting summary June 3, 2019

News Article Date: 
Tuesday, 4 June 2019

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the June 3 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

Cr. Cassidy – Leave of Absence

Cr. Hulin – Leave of Absence

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on May 6, 2019 (5-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Owen declared a Conflict of Interest in Item 5.10.

5.1 Hearing of Submissions on Draft Council Plan (2019 Revision) and Draft Budget 2019-2020

This report provides an opportunity for people to present a verbal submission in support of written submissions forwarded to council in relation to the draft Council Plan 2017-2021 (revised 2019) and/or the draft Budget 2019-2020, as set out under Section 223 of the Local Government Act 1989.

Mr John Harris made a presentation on behalf of the Dennington Community Association.

5.2 Land Identified as Surplus to Need and Available for Possible Sale

Warrnambool City Council owns all parcels of land in this report.

Council has received and heard submissions in respect of the proposed sale of Lot Res1

LP217092 7-9 Swan Street Warrnambool at the Council meeting held on 4 March 2019.

Council did not receive any submissions in respect of the proposed sale of Lot 1 PS 731628

Garden Street Warrnambool.

The Fairy St parcel Lot 1 TP113832K, is held by Council as freehold title

The Fairy St parcel could be considered surplus to need and subject to a process seeking public submissions associated with the administrative process required to prepare it for sale.

Council supported the following recommendations (5-0):

1. That having heard and considered the submissions received in respect of the possible sale of Lot Res1 LP217092 7-9 Swan Street Warrnambool, Council at this time, not proceed with the sale process of this parcel of land.

2. That having received no submissions to the proposed sale of Lot 1 PS 731628, and subject to planning approval, proceed to sell the parcel of land located at 26 Garden Street Warrnambool via an expression of interest; and

3. That Council having received interest in the possible purchase of the land described as Lot 1 TP113823K, being a parcel of land located at 117B Fairy Street, Warrnambool, declare it surplus to need and seek public submissions under Section 223 of the Local Government Act as the initial step in a formal process for the possible disposal of the parcel, as detailed in the Local Government Act Sale of Land Best Practice Guidelines.

5.3 Warrnambool City Council Customer Service Charter

This report is presented to Council for proposed adoption of the Warrnambool City Council Customer Service Charter 2019 – 2022.

The Charter is an action of the Warrnambool City Council, Council Plan Activities and Initiatives for 2018/2019. It clearly sets out the organisation’s commitment to customer service excellence, both internally and externally.

Council supported the following amended recommendation (5-0):

That Council adopts the Warrnambool City Council Customer Service Charter 2019 – 2022, as presented.

5.4 Advertising Signage Policy

An advertising signage policy and accompanying background report has been prepared and is proposed to be implemented into the Warrnambool Planning Scheme.

The advertising signage policy provides future guidance and decision making principles for planning permits that deal with signage on private land and associated businesses. It will provide guidance to ensure new signage requiring a planning permit is appropriately designed, sited and of a scale that compliments and enhances the differing land use contexts throughout Warrnambool.

Requirements that are currently in place for public facilities, such as sporting facilities and the public realm are not proposed to change as part of this policy.

The policy is part of a suite of strategic work from Council’s Municipal Strategic Statement (MSS) which identifies the need to plan for the management (design, size, and location) of advertising signage.

It is proposed to implement the Advertising Signage Policy through a Planning Scheme Amendment to the Warrnambool Planning Scheme.

Council supported the following recommendations (5-0):

That Council:

1. Adopt the Advertising Signage Background Report and draft Policy at Attachment 1.

2. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act) seek authorisation from the Minister for Planning to prepare a Planning Scheme Amendment to implement the Advertising Signage Policy.

3. Subject to the Minister’s authorisation, in accordance with Section 19 of the Act, prepare and exhibit an amendment to the Warrnambool Planning Scheme to implement the Advertising Signage Policy.

5.5 Petition – Dales Road Development Plan

A petition has been received with 24 signatures in relation to a proposed development plan at 15 Dales Road, Warrnambool.

In accordance with Local Law L.1 Governance the petition is received, and referred to the Chief Executive for consideration and response.

Council supported the following recommendation (5-0):

That in accordance with Local Law L1 Governance, the joint letter is received and referred to the Chief Executive for consideration and response.

5.6 Contract 2018045 – AquaZone HVAC Upgrade

A public tender was advertised on 6 April 2019 inviting suitably qualified Mechanical Plumbing

Contractors and associated trades to upgrade the existing heating and ventilation system, designed to address the negative impact of excessive condensation.

Two local contractors tendered the project, both known to Council and having the capability and experience to undertake the work.

Both tenderers confirmed capacity to undertake the work within the nominated shutdown.

The recommendation is to proceed with the tender offer provided by Cri-Tech Plumbing Pty Ltd in the amount of $312,447.26 (GST inclusive).

Council supported the following recommendation (5-0):

That Council award Contract 2018045 AquaZone HVAC Upgrade to Cri-Tech Plumbing Pty Ltd in the amount of $312,447.26 (GST inclusive).

5.7 Extension of Contract 2016040 – Provision of Security Services

On 11 July 2016 Council awarded a three (3) year contract under 2016040 for the Provision of Security Services to Council main buildings & public amenities with an option of a (2) year extension.

The current contract entails providing a security and lockup service for main Council buildings and public amenities within the municipality.

The current annual contract budget for provision of these services is $144,997 with provision for additional services for events called upon throughout the year at an estimated $57,636 per annum.

Council supported the following recommendations (5-0):

That Council

1. Extend Contract No. 2016040 Provision of Security Services to R & M Security for an additional 2-year term for a lump sum amount of $144,997 (GST inclusive) per annum and indexed at CPI.

2. Extend the schedule of rates component of Contract No. 2016040 Provision of Security Services to R & M Security for an additional 2-year term.

5.8 Consideration of Tender Submissions for Tender No.2019017 – Register of Contractors Supporting Minor Building Construction and Maintenance

The intent of this contract is to create a register of contractors supporting minor building construction and maintenance for provision of 14 building work types and trades.

The successful tenderers will be appointed as registered suppliers to a panel of providers for the provision of these services.

The individual project budget for this contract is not specifically listed. The Council budget contains several allocations for minor building construction and maintenance which will be used to fund the works as required.

40 tender submissions were received from 28 individual tenderers. Additional information is required from five tenderers before they can be included on the panel. One tender has been considered non-conforming as the service was not sought under the contract.

Council supported the following recommendations (5-0):

That Council:

1. Accept the tender submission/s for tender 2019017 – Register of contractors supporting minor building construction and maintenance from: Kobb & Co Landscaping; L&H Van Kempen; Warrick Young Plumbing; Hammonds Paints Contracting; O'Brien building; Murrihy Demolitions; Leahys Electrical Contractors P/L; Cri-Tech Plumbing; Coley Electrical P/L; ASAP Local Plumbing; Pat Dwyer Glazing; Onshore Plumbing and Gasfitting; Merri Aluminum & Auto Doors; Platinum Gas and Plumbing; Western District Electrical Services; Andrews Asbestos Solutions; Abtech Plumbing & Excavation; Brian O'Shannessy Plumbing; Warrnambool Emergency Plumbing; PSH Electrical; Southwest Kitchens; and, Stephen Hotker Electrical; for the associated schedule of rates exclusive of GST.

2. Accept the tender submission/s for tender 2019017 – Register of contractors supporting minor building construction and maintenance from: Westfridge P/L; Wayne Hamilton Home Maintenance; McConnell Colour Coatings; Nathan Shanley Carpentry; and MC Plumbing Warrnambool; subject to each reaching agreeable contractual terms and conditions to the satisfaction of the Director City Infrastructure.

3. Note that this panel contract is for a two-year period with an option for a one-year extension.

4. Authorise the CEO to sign and seal the contract documents.

5.9 Response to Petition – Dog and Cat Registrations

A petition has been received with 1,490 signatures in response to the increased registration fees for dogs and cats.

The petition purported that nearly a third of registered pet owners in Warrnambool were objecting to the increase, gained nothing in return, and should not be more expensive than other towns.

Of the 1,490 signatories to the petition, 872 did not designate Warrnambool as their address, and 271 signatories were identified as being registered pet owners in the Municipality.

The cost to register a desexed dog or cat has increased by $16.00 for the 2018-19 financial year to $59 and $70 for a cat and dog respectively.

For the 2019 registration period there were 4,330 registered dogs and 1,690 registered cats in Warrnambool with around 75% of registered dogs and cats desexed.

As of mid-May 2019 - 77% of dogs and 74% of cats had been registered.

All Councils in Victoria must provide animal shelter services and all dogs and cats in the Municipality must be registered with Council under the Domestic Animals Act 1994.

Owners failing to register dogs or cats face an infringement of $322.00 set by State Government legislation.

Council’s animal shelter is run by the RSPCA who were awarded the operational contract through an open tender process in 2017. The 2017 contract saw an increased cost of more than 350% over the previous contract which was also held by the RSPCA. Council was able to negotiate a discounted first year rate which represented a 290% increase.

The cost of Councils overall animal management service is approximately $550,000 per annum and this includes the RSPCA contract cost, Local Laws staff costs, allowance for vehicle costs, after hours call out costs, dog attacks, stray animals, complaints etc.

The RSPCA service provides for a higher level of service than is required under the Domestic Animals Act which provides that impounded animals must be held for 8 days. The RSPCA model is to use euthanasia as a last result with animals often kept in excess of 30 days or until they can be re-homed.

The income received from dog and cat registrations and infringements for the 2017-18 financial year was $324,784 which represents a subsidy of $225,215 or from other ratepayers who do not have registered pets. This equates to a $13.34 per rateable tenement or $37.50 per registered animal subsidy from across the general rate base.

Council supported the following recommendations (5-0):

That Council:

1. Notes the contents of this report;

2. Authorises the CEO to forward a copy of this report to the petition organiser.

5.10 Councillor Request for Leave of Absence

The following request for leave of absence from Cr. David Owen has been received to be effective for the following Council meeting dates:-

- Special Council Meeting – 24 June 2019

- Ordinary Council Meeting – 1 July 2019

Section 69 (2) of Local Government Act 1989 provides that the Council must not unreasonably refuse to grant leave to a Councillor who seeks it.

Council supported the following recommendation (4-0):

That in accordance with the provision of Section 69(2) of the Local Government Act 1989, Council resolves to grant Councillor David Owen leave of absence from the following Council meetings:

- Special Council Meeting – 24 June 2019

- Ordinary Council Meeting – 1 July 2019

5.11 Advisory Committee Reports

This report contains the record of two Advisory Committee meetings:

Economic Advisory Committee – 28 May 2019

Visitor Economy Advisory Committee – 17 April 2019

Council received the report (5-0).

5.12 Assembly of Councillors Reports

Section 80A(2) of the Local Government Act 1989 requires the record of an Assembly of

Councillors be reported to the next practicable Ordinary Meeting of Council.

The records of the following Assembly of Councillors is enclosed:

- Monday 8 April 2019

- Monday 13 May 2019

- Monday 20 May 2019

- Monday 27 May 2019

Council received the report (5-0).

5.13 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (5-0).

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